Administration Manager Europe (m/f/d)

OFFICE LOCATION

Berlin, Germany

Who We Are

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor .

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

What We Can Achieve Together

The Administration Manager Europe Region will provide administrative support within Europe region and coordinates regional information, ensures consistency across the region, compliance to TNC policies and local regulations and requirements, provides oversight and general guidance. The Administration Manager Europe Region will be responsible for support on entry into new geographies and setting up new offices, organizational registration and permits renewals, office and facilities management, travel, meetings and training logistics and asset management. Reporting to the Director of Finance and Operations, Europe region, the position will be based in Berlin, Germany.

WE'RE LOOKING FOR YOU

The Administration Manager Europe Region will work toward meeting the strategic priorities of the Europe program by developing and implementing tactics for approved plans and completing and overseeing day-to-day tasks. They will be responsible for the regions central administrative processes, including facility management and work schedules, ensures office health and safety protocols are administered, telecommunications, mailroom operations, and telephone/public reception, maintaining office supplies and equipment, support entry into new geographies. The Administration Manager will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will interpret guidelines and analyze factual information to achieve results, improve workflow, and solve problems. They will provide recommendations and targeted training related to the functional activity they manage. The Administration Manager Europe Region must become familiar with the systems and resources utilized by the team and apply knowledge to managing support and designing communications related to the resources. They will develop documentation, modify processes, and participate in the enhancement of systems and tools used by the team. The position holder will work in close cooperation with any or all the following: finance, HR, IT, operations staff, vendors, legal and accounting professionals. May supervise one or more operations or professional staff. They will keep up-to-date on market trends and best practices in order to improve services. They will organize and coordinate diverse activities, project outcomes, monitor progress, and implement solutions, in consultation with leadership.

Responsibilities & Scope

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems;
• Ensure programmatic commitments, Conservancy policies and procedures, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally.
• Manage and implement multiple projects, including setting deadlines and ensuring accountability.
• Responsible for operational compliance, to TNC policies and procedures and local laws and statutory obligations across the region.
• Oversee activities related to in-country legal, labor, and financial compliance.
• Responsible for office/facilities management and coordination of BU office management tasks and compiling reports to share with the Director of Finance and Operations.
• Organize and support organizing meetings, events and retreats.
• Responsible for maintenance of regional central filling systems.
• Point person for new office opening in new geographies and setting up new offices.
• Serve as the coordinator of Ops Admin calls and operation calls.
• Coordinator of public holiday announcements in the region.
• Ensure contracted vendors have required insurance coverage and appropriate documentation. Manages the resolution of disputes with service contractors.
• Maintain confidentiality of frequently sensitive and emotionally charged information.
• Responsible for general oversight of inventory /asset management; updating the assets and inventory register in the region
• support day-to-day financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors.
• Travel occasionally, working long and flexible hours as needed.
• May supervise one or more administrative or professional staff
• Complete other duties as assigned by the DFO.
  
  

What You'll Bring

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Fluency in English and German. Knowledge of French and/or other European languages is advantageous.
• Experience coordinating projects.
• Experience developing and administering departmental budget or equivalent;
• Experience managing multiple central administrative processes; and
• Experience working across departments.
  
  

Desired Qualifications

• Multi-cultural or cross-cultural experiences are appreciated.
• Ability to manage and implement complex processes.
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge in current and evolving technology related to field of experience
• Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment.
• Experience working with government awards.
• Strong organization, planning, and problem-solving skills.
• Successful experience implementing strategic program goals
  
  

What We Bring

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

APPLY NOW

To apply for job ID 55755, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on 27 October 2024. Need help applying? Visit our recruitment page or contact [email protected] .

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.