Project Management Support (Research and Administrative) Associate

Application period 23-Sep-2024 to 08-Oct-2024

Functional Responsibilities:

• Administrative and general support
  

• Research support
• Knowledge Building and Knowledge Sharing
• Administrative and general support
• Supports scheduling of and preparation for the Director’s appointments and prepares briefing and background material and ensures this is shared with the Director in due time before the meetings;
• Provides administrative and logistic support to conferences, workshops, and other events organized by ICAT and for meetings and retreats of the ICAT team by scheduling and organizing meetings (also video- or tele-conferences), and for receiving visitors;
• Coordinates with the Bonn premise management and ICT support on common services requests including those relating to office space, office access, cleaning, procurement of office supplies and petty cash management;
• Establishes and maintains efficient working relationship with stakeholders (e.g. UNOPS WEC team, DSC, AC, Implementing Partners) and external partners (e.g. UNFCCC secretariat, NDC-Partnership, other UN agencies);
• Assists with the drafting of correspondence, including to partners and high level officials as well as other responses to external requests;
• Provides accurate and timely information on processes and pending issues to the supervisor;
• Maintains the records on administrative, financial and logistical activities of the Bonn personnel/office;
• Provides administrative and logistical support for missions, events and travel including organization of tickets, hotel bookings, transfers, visa facilitation, DSA payments, etc. in coordination with ICAT Operations Associate;
• Functions as back-up to the ICAT Operations Associate when necessary.
• Research support
• Follows relevant policy developments, in particular decisions adopted under the UN Framework Convention on Climate Change (UNFCCC) and related announcements, and alerts the team of new developments;
• Keeps abreast of upcoming events in the area of Climate Change, such as the UNFCCC calendar and calendars of other relevant entities, and alerts the team as necessary;
• Researches and retrieves information and statistical data from internal and external sources;
• Prepares statistical charts, tables and reports, extracting data from various sources;
• Prepares background research on specific topics related to ICAT activities and partnerships;
• Prepares background notes and presentations for meetings, visits and conference calls and keeping track of formal documents and policy decisions of relevance to ICAT;
• Provides substantive input to project documents and documents prepared for the ICAT Donor Steering Committee (DSC), the Advisory Committee (AC) and the Initiative Coordination Team (ICT);
• Conducts fact checks on information received from other sources, including the implementing partners of ICAT;
• Follows up on deadlines, commitments made, actions taken and coordinates collection and submission of the reports to the supervisor.
• Knowledge building and Knowledge sharing
• Supports meetings (online and in person), prepares draft minutes for these meetings and takes notes and keep records of various types of meetings;
• Supports the organization and delivery of webinars, training and learning initiatives on project related topics, and side events and bilateral meetings, in particular during UNFCCC conferences;
• Supports preparation of outreach material, both online and for print, including drafting, formatting and graphics support;
• Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices;
• Contributes feedback, ideas, and internal knowledge about processes and best practices to the team and utilizes them productively;
• Supports collection, reviewing and publishing on ICAT Website of ICAT project deliverables;
• Supports the management of an ICAT contact database in collaboration with colleagues from the team; and
• Maintains ICAT Secretariat’s documentation including records and files, ensuring safekeeping of confidential materials.
  
  
  

Impact of Results

The effective and successful achievement of results by the Project Management Support (Research and Administrative) Associate directly affects the overall efficiency of the team’s provision of services, impacting the office’s capacity to efficiently and effectively service the operational needs of the Initiative. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements:

Education:

• Completion of secondary school is required.
• Bachelor’s or Master’s Degree preferably in Business Administration, Public Administration, Climate Change or equivalent disciplines is strongly desirable.
  
  
  

Experience

• Minimum of six years of relevant experience in operations’ support services, research, climate change and/or office management support in national or international public or corporate organizations is required ( 2 years of experience in combination with a bachelor degree will be accepted).
• An understanding of climate change and related global policy issues is required.
• An understanding of MRV and transparency is an advantage.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office/Google Suite) is required.
• Experience in handling web-based management systems and in the use of Enterprise systems including OneUNOPS is desirable.
• Proficiency in data management and use of data visualizations tools is an asset.
  
  
  

Languages

• Strong command of English (written and oral) is required
• Working knowledge of another UN language would be an asset.
  
  

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.