Associate Special Assistant to the Registrar (P-2)
International Criminal Court (ICC) - Cour Pénale Internationale (CPI)
Deadline for Applications: 12/02/2024
Organizational Unit: Immediate Office of the Registrar, Registry
Duty Station: The Hague - NL
Type of Appointment: Short Term Appointment
Minimum Net Annual Salary: €71,797.00
Contract Duration: 3 months
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
The Registry, headed by the Registrar, is responsible for nonjudicial aspects of the administration and servicing of the Court, without prejudice to the functions and powers of the Prosecutor. This includes providing management and judicial support services to the Court, as well as those aspects of external relations and field operations falling within the purview of the Registry.
Accordingly, the Registry is composed of three Divisions: 1) Division of Management Services, 2) Division of Judicial Services, and 3) Division of External Operations. Each Division is headed by a Director, and the three Directors, together with the Chief of Office, support the Registrar through the Registry Management Team (RMT) in ensuring that the Registry fulfils its tasks effectively and efficiently.
The Registry’s Legal Office (RLO) is directly under the authority of the Registrar.
The Immediate Office of the Registrar (IOR) supports the Registrar in setting the Registry’s strategic objectives, overseeing inter-organ relations as well as in enhancing internal communication and driving the development of Court-wide policies.
The IOR is responsible for coordinating, and where required taking the lead in, the engagement with the Presidency, the OTP, the secretariats, and the independent offices on matters of strategy and policy.
The IOR also acts as the operational focal point for the Registry’s Divisions, providing practical support to the Registrar with a view to ensuring, in a coordinated and effective manner, the overall managerial oversight and control of the Registry.
Given that the Registry is the largest and, in terms of its functions, most diverse organ of the Court, managerial and oversight functions present one of the main challenges. In this regard, the IOR plays a key role in a number of areas, including the preparation of the Court’s budget, addressing staff related issues, facilitating the conclusion of agreements, and indeed in virtually all other fields of the Registry’s operations. At the same time, through the Registrar’s representational role, the IOR aims to widening the support for and the understanding of the mandate of the Registry and of the Court in the international arena.
Duties and Responsibilities
Under supervision of the Chief of Office (P-5), or in the absence of Chief of Office, the Senior Special Assistant (P-4), the incumbent will perform the following duties:
- Assist the Chief of Office or the Senior Special Assistant in ensuring the Registrar is fully briefed for all external and internal governance engagements.
- Attend and take record of the Registrar’s recurring internal meetings (e.g. bilateral meetings with RMT members as well as the RMT itself
- Support the Senior Special Assistant in the effective coordination of the three Divisions and Registry Legal Office.
- Draft and Coordiate preparatory material for the Registrar’s external and internal governance engagements like memorandums, briefing notes, correspondence, speeches and other documents.
- Attend and take record of relevant external meetings attended by the Registrar and the Chief of Office.
- Ensure management and comprehensive dissemination of the Registry’s external relations information in a timely manner.
- Draft speeches, articles, internal memoranda, letters etc. for the Registrar, both for internal and external audience.
- Draft various Registry- wide or Court-wide reports and documents
- Participate in inter-organ working groups and in meetings with representatives of governments, international organisations or non-governmental organisations.
- Maintain regular contact with the Offices of the Directors of the Registry Divisions and relevant Sections.
- Attend various meetings with external stakeholders, including the Assembly of States Parties and its subsidiary bodies, as well as participation in seminars and conferences.
Advanced university degree in international relations and politics, and/or administration and business management, and/or international law with specialisation in international criminal law or international human rights law or international humanitarian law; or other related areas is required.
A minimum of two years (four years with first level university degree) of relevant work experience in areas in external relations and state cooperation, administration and business management, State or multilateral cooperation.
Knowledge of legal texts and practice of the Court, as well of other international or regional courts/ tribunals and the United Nations.
Knowledge, Skills and Abilities:
- Ability to advise and interact directly with senior executive manager
- Excellent drafting skills, both in terms of substance and style, with a proven record of extensive drafting applied in daily work
- Excellent diplomatic skills
- Excellent interpersonal and communication skills, with ability to successfully interact, on behalf of a senior manager, with highest level officials within the organisation
- Ability to deal with high level, sensitive and confidential issues under great pressure in a fastpacked environment
- Respect for and adherence to gender equality, diversity and inclusion
Knowledge of Languages:
Proficiency in either of the working languages of the Court (English and French) is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.
ICC Core Competencies Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Position to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Consideration is given to achieving diverse geographical representation at the ICC, to the extent possible;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.